Leave of Absence

Atrium Health recognizes the importance of supporting teammates as they balance career, home life and personal responsibilities. Sometimes life events occur that require teammates to take time away from work due to a medical, family, military, or personal reason. Follow the links below for information on the various leave programs available to Atrium Health Greater Charlotte teammates.

Eligibility: Varies based on years of service, status and if any prior leave time taken. Eligibility is calculated and a notification sent, once a teammate applies for a leave of absence and it is reviewed by Leave Administration.

Contact HR Service Center;

704-631-1500, choose Option 3

Medical Leave

A leave category for eligible teammates, who have serious health conditions, that prevents them from doing their job duties.

Family Care Leave

A leave category for eligible teammates to care for qualifying family member.

Parental Leave

A leave category for eligible teammates who are primary and secondary parents, to care for a child newly added to their home through birth, adoption, or legal placement.

Other Leaves

Organ & Bone Marrow Donor Leave

Additional Resources

• Leave of Absence FAQ
• Parental Leave FAQ for Teammates
• Pay and Benefits While on Leave
• Benefits While on Leave Guide
• Benefits While on Leave Guide - Parental
• Maternity & Parental Benefits and Resources
• LeavePro Information and Job Aids

Leader Resources

• Leader FAQ Leave of Absence (Greater Charlotte)
• ADA Overview for Leaders
• LeavePro Resources for Leaders

• Sign in to LeavePro to submit a request. Requests should be submitted at least 30 days before the leave is to begin when the leave is foreseeable or as soon as practicable if you learn of your need for time off less than 30 days ahead of time. Follow all instructions to complete your leave as outlined in LeavePro.
• While a decision is being made on your leave request, continue to follow the call-out procedure for your department.
• It is the responsibility of the teammate to enter a leave request and intermittent time in the LeavePro Self-service Portal.
• All updates to your status should be completed by your healthcare provider and uploaded in LeavePro or your healthcare provider can fax to HR Leave Administration via the fax number on the form.
• If you need to extend your leave beyond your original request date, edit your leave end date in LeavePro and submit supporting documentation such as an updated Certification of Health Care Provider Form.
• If your leave has exhausted beyond your job protection end date, please contact HR Leave Administration prior to that date to discuss your employment status.
• All teammates returning from work after a medical leave will need to provide medical clearance from their provider. The Fitness for Duty form or a note from your provider is required prior to being allowed to return to work and should be uploaded in LeavePro or your healthcare provider can fax to HR Leave Administration via the fax number on the form.
• If you are returning from a Family Care Leave, complete the Return from Family Care Leave form and upload in LeavePro. This document is required prior to being allowed to return to work.
• Upon leave approval, teammates are responsible for communicating the amount of PTO requested per pay period with their leadership.
• Teammates receiving Short-Term Disability payments from MetLife should not be receiving PTO or have any worked hours coded while receiving Short-Term Disability payments. Teammates and leaders are responsible for discussing if and when a teammate will begin receiving Short-Term Disability payments.
• During your leave of absence, you will continue to have access to review your pay stubs and to make changes to your benefits if applicable. This access is not intended for work-related reasons as teammates are prohibited from performing any work-related duties during a leave of absence.

• Leaders are responsible for signing into LeavePro to complete a Request for Leave on behalf of a teammate on the fourth day of an unexpected absence.
• Leaders will ensure teammates enter intermittent time used into the LeavePro Self-service Portal.
• Catastrophic Bank hours may not be used for intermittent leave.
• A teammate cannot work additional hours to replenish or avoid use of their bank of available FMLA hours.

Timekeeping Reminders

• How to Record Leave Time in symplr Workforce Time & Attendance
• Enter the teammate’s PTO and/or Absent Hours as requested by the teammate and the appropriate pay code into the time keeping system.
• For teammates on a parental leave (including maternity), please do not code PTO until parental and STD benefits have ended.
• Teammates have the option to use PTO during a leave of absence. If the teammate chooses not to use PTO, Absent Hours should be used.
• Teammates receiving Short-Term Disability Payments from MetLife should not be receiving PTO, or have any worked hours coded while receiving Short-Term Disability payments. Teammates and leaders are responsible for discussing if and when a teammate will begin receiving Short-Term Disability payments.
• All teammates returning to work must submit the appropriate forms in LeavePro prior to returning to work. All teammates must have return to work clearance from HR Leave Administration prior to working.

What is LeavePro?

LeavePro is a highly secure, enterprise-wide application that easily tracks, manages and automates leaves of absence. All Atrium Health Greater Charlotte leaves will be managed in LeavePro. Through this application, teammates can:

• Submit a new leave request
• Submit intermittent time
• View claim status
• View and complete tasks
• Access notifications
• Confirm the receipt of documentation

Leaders have access to view the status of leave requests for their direct reports and generate reports.

Teammates and leaders will need to register on the LeavePro website before using the system for the first time.

LeavePro Information and Job Aids

• New User Registration
• Need help logging in?
• How to Request a Leave or Workplace Accommodation
• Enter Intermittent Time Off Request
• Frequently Asked Questions
• Self-Service Portal My Leaves Tab

For Leaders

• Request Leave for Direct Report
• Enter Intermittent Time Off Request for Leaders
• Frequently Asked Questions for Leaders
• LeavePro Self-service Portal Home/Employees Tab
• LeavePro Self-service Portal Reports Tab