E-mailing documents

OOo provides several ways to quickly and easily send documents as an e-mail attachment in one of three formats: OpenDocument (OOo’s default format), Microsoft Office formats, or PDF.

To send the current document in OpenDocument format:

1. Choose File > Send > Document as E-mail. OpenOffice.org opens the e-mail program specified in Tools > Options > Internet > E-mail. The document is attached.
2. In your e-mail program, enter the recipient, subject and any text you want to add, then send the e-mail.

File > Send > E-mail as OpenDocument Text (or Spreadsheet or Presentation) has the same effect.

If you choose E-mail as Microsoft [Word, Excel, or Powerpoint], OOo first creates a file in one of those formats and then opens your e-mail program with the file attached.

Similarly, if you choose E-mail as PDF, OOo first creates a PDF using your default PDF settings (as when using the Export Directly as PDF toolbar button) and then opens your email program with the .PDF file attached.

E-mailing a document to several recipients

To e-mail a document to several recipients, you can use the features in your e-mail program or you can use OOo’s mail merge facilities to extract email addresses from an address book.

You can use OOo’s mail merge to send e-mail in two ways:

• Use the Mail Merge Wizard to create the document and send it. See Chapter 11 (Using Mail Merge) of the Writer Guide for details.
• Create the document in Writer without using the Wizard, then use the Wizard to send it. This method is described here.

To use the Mail Merge Wizard to send a previously-created Writer document:

Click Tools > Mail Merge Wizard. On the first page of the wizard, select Use the current document and click Next.